Application Deadline: March 30, 2017; 5:00 p.m.
CENTER OPERATIONS SUPERVISOR – Coast Center
40 hours per week, 12 months per year
BASIC FUNCTION:
Under general direction of the Dean of the Centers, supervises and coordinates the daily operation of the College Center, including outlying locations assigned to the Center; supervises assigned personnel.
REPRESENTATIVE DUTIES:
Coordinates and performs a variety of administrative details related to the operation of various programs and services including outlying locations assigned to the Center, facilities, scheduling of classes, registration, assessment, tutoring, advertising, budgeting, special needs of students, etc.
Selects, trains, supervises, and evaluates office staff, instructional aides, work study students, and others; compiles employment paperwork and forwards to Human Resources; orients new faculty/staff to facility and services.
Maintains positive relations and consistent communication with District Offices, such as Admissions & Records, Student Services, Financial Aid, Human Resources, Fiscal Services, the Learning Center, and Facilities.
Coordinates a variety of activities with students, local school districts, and communities served; establishes and maintains positive staff and public relations.
In the absence of the Dean of the Centers, is the first point of contact for part-time faculty, students, and the public who have concerns, complaints, or questions about Mendocino College policies & procedures
Coordinates day-to-day, on-site student services from the main campus including counseling, tutoring, financial aid, library, learning center, computer lab, and others.
Assists in the development and maintenance of the Center budget; assigns budget codes, determines and monitors account balances and prepares summary reports as necessary; supervises the reconciling and depositing of cash receipts; attends meetings and coordinates with Fiscal Services.
Assists students in interpreting College catalog including program and degree information.
Works with Dean of Centers and Counseling to develop Center counseling schedule
Assembles, compiles, prepares and tabulates data and information for a variety of reports and other purposes; prepares correspondence and reports.
Monitors class enrollments and instructor attendance.
Assists in the development of Center policies and procedures and provides for their interpretation and communication to others.
Attends meetings, workshops, and job related trainings as directed.
As needed, administers assessment tests; works registration counter; collects and verifies completion of admissions applications; verifies and processes fee waivers; registers students; collects fees; makes counseling appointments; etc.
Attends to ongoing facilities oversight; collaborates with Facilities Director to problem solve and coordinate activities related to the Center facility; monitors janitorial services.
Performs related duties as assigned.
PREFERRED QUALIFICATIONS
Bachelor's Degree
QUALIFICATIONS
Associates Degree. Progressively responsible experiences in an office environment.
Knowledge of :
A wide variety of main campus departments and services, including procedures and paperwork
to serve students
Current office practices, procedures, and equipment, including Microsoft Office
Word processing, spreadsheet, and database software
Recordkeeping techniques
Computer applications and data entry techniques
Correct English usage, grammar, spelling, punctuation, vocabulary, and basic arithmetic
Basic research methods
Interpersonal skills using tact, patience, and courtesy
Principles and practices of supervision and training
Budget preparation and control
Verbal and written communication skills
Ability to :|
Coordinate a variety of Center operations performing administrative detail related to the operation of various programs and services
Maintain a wide variety of complex and computerized files, records, and logs including financial and statistical data
Compile and verify data
Compose correspondence, prepare narrative, financial and statistical reports, and related materials
Communicate effectively both verbally and in writing to a diverse population, including English language learners
Establish and maintain cooperative and effective working relationships with others
Plan, organize, prioritize, and schedule work
Train, supervise, and evaluate personnel
Read, interpret, apply and explain rules, regulations, policies, and procedures related to the operation of the Center
Analyze situations accurately and adopt an effective course of action
Meet schedules and timelines
Work independently with little direction
Working Conditions:
College Center environment; subject to interruptions and distractions. Physical demands include sitting, standing, bending, walking, and occasional light lifting (up to 15 lbs).
SALARY AND BENEFITS:
The monthly salary range is $4,538 - $5,253 over five years. Twelve days of vacation leave and sick leave are earned each year. Vacation leave increases with the length of service. Family medical, dental, and vision benefits and employee life insurance are provided. There are 20 paid holidays annually.
APPLICATION PROCEDURE: By March 30, 2017, 5:00 p.m ., submit the following application materials to Human Resources, Mendocino College, 1000 Hensley Creek Road, Ukiah, CA, 95482. These materials may also be scanned and submitted electronically via email to Kris Bartolomei, kbartolo@mendocino.edu, or faxed by the deadline date above to 707-467-1023.
Completed Mendocino College Non-Academic Application and Voluntary Applicant Survey
/sites/default/files/docs/personnel/Application-Classified.pdf
Cover letter
Resume including education, experience, professional organizations, and accomplishments
Two recent letters of recommendation
A written response to the following
1. A successful Center Operations Supervisor needs to have the ability to work autonomously to manage a complex variety of tasks each day. Describe your abilities and experience as they relate to working independently in this context.
2. The Center Operations Supervisor also needs to collaborate with College staff across all departments, with community members, and with Center staff to provide an optimum learning environment for students. What abilities and experiences do you have which illustrate your competence as a collaborator with a diverse group of stakeholders.
Interviews are by invitation only.
The college does not reimburse applicants for related travel expenses.
THE COLLEGE: Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community rich in culture, creativity, diversity, and cutting-edge technology. A fully accredited two-year community college, the District serves more than 5,000 students across 4 campuses in the greater parts of Lake and Mendocino Counties.
The beautifully landscaped main campus is located in Ukiah, California -– ranked among the best small towns in the United States. With clear skies and panoramic views of oak-covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a new state-of-the-art Library/Learning Center, high-tech Allied Health Facility, and Student Center. The college operates two newly constructed and fully equipped centers in Willits and Lakeport, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities. In 2016, Mendocino College expanded its services to the coast, acquiring an established college center in the city of Fort Bragg.
With a comprehensive curriculum and engaging instruction, Mendocino College, provides a wide variety of degree, certificate, transfer, occupational and community service programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.
Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College boldly prepares students for a future of innovation and success.
THE COMMUNITIES : Mendocino and Lake Counties include some of California’s most beautiful scenery which includes rich agricultural lands and pristine coastal sites. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area and contribute to its growing diversity. Mendocino County has a long and colorful history as a premium grape-growing region within the state’s famous North Coast wine country, while Lake County is noted for its pear production and as an attractive spot for vacationing. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf. We also enjoy a range of theatre, music, art, and athletic events. Ukiah and the surrounding area are home to exceptional wineries, breweries, and restaurants.
The Mendocino-Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity, equity and diversity, and provide equitable consideration for all qualified candidates.